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Job Order: 5093
Staff Representative: Tim Jadwin

Position: Office Services Manager
Location: Connecticut

Company Summary:
Full-service, Continuing Medical Education (CME) agency that services strategic development and implementation of long-term medical education programs.

Description:
Purpose Of The Position
The Office Manager is responsible organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The Office Manager is responsible for providing office management services. This includes maintaining office services and efficiency, supervising office staff and maintaining office records.
Responsibilities

• Maintain office services
  • Design and implement office policies
  • Establish standards and procedures
  • Organize office operations and procedures
  • Supervise office staff
  • Monitor and record long distance phone calls
  • Prepare time sheets
  • Control correspondences
  • Review and approve supply requisitions
  • Liaise with other agencies, organizations and groups
  • Update organizational memberships
  • Maintain office equipment
• Supervise office staff
  • Assign and monitor clerical and secretarial functions
  • Recruit and select office staff
  • Orient and train employees
  • Provide on the job and other training opportunities
  • Supervise staff
  • Evaluate staff performance
  • Coaching and disciplining staff
• Maintain office records
  • Design filing systems
  • Ensure filing systems are maintained and up to date
  • Define procedures for record retention
  • Ensure protection and security of files and records
  • Ensure effective transfer o files and records
  • Transfer and dispose records according to retention schedules and policies
  • Ensure personnel files are up to date and secure
• Maintain office efficiency
  • Plan and implement office systems, layout and equipment procurement
  • Maintain and replenish inventory
  • Check stock to determine inventory levels
  • Anticipate needed supplies
  • Verify receipt of supply
• Perform other related duties as required

Knowledge, Skills And Abilities

• Knowledge of office administration
• Knowledge of human resource management and supervision
• Ability to maintain a high level of accuracy in preparing and entering information